School Life

Attendance and Absence Procedures


Having a high level of attendance at school is massively important to a student. Learning is a continuous process and important assessments are frequently taking place.

There is a clear link between high levels of attendance at school and high academic achievement.  The same can be of course said for the reverse, where low attendance can have a hugely detrimental impact on a student’s academic achievement.

National statistics

73% of students who have 95% or more attendance rate achieve 5 x GCSE A* – C

35% of students who have between 80-90% attendance rate achieve 5 x GCSE A* – C

The Government has set a target of attendance rates being at least 95% for each pupil.

What does this mean?  If you were to get between 90 – 95% in a test, you would possibly perceive this to be a good result. Sadly, lower percentage attendance does not make for positive reading.  Have a look at the table below to see how many days off that percentage equates to by the end of the school year.

Clearly, absence from school therefore, should only be considered when it is absolutely necessary.

In line with all South Staffordshire High Schools, we have a strict policy on attendance.

  1. Attendance figures are entered into the planner on a regular basis. If you want clarification of attendance figures presented in the planner, please contact your child’s tutor or the Attendance Officer.
  2. If your child’s attendance dips below 90%, we will send a letter highlighting our concern.
  3. If your child’s attendance does not improve, it is Staffordshire County Council’s policy to make a request for medical evidence which details the reason(s) for the absence. The evidence should indicate the likely return to school date. If medical evidence is not forthcoming, it is likely that the school will be forced to unauthorise your child’s absence as per County Council policy.
  4. If attendance does not quickly improve from point 3 (above) then a letter will be sent stating that the matter has been passed to Education Welfare, the letter will invite you to a meeting where a Staffordshire County Council Attendance Officer will be present. Failure to agree to attend this meeting could lead to further sanction/penalty notices.

Where absence is necessary – what to do if your child is ill and unable to come to school:

  • On the first day of absence, to comply with school Attendance Policy, we ask that parents call the school Attendance Officer on 01384 686803 (24 hour voicemail) before 9.30 a.m. Alternatively, parents can email on or phone the switchboard on 01384 686900. If a parent has further concerns they wish to discuss, the Attendance Officer is available from 8.30 a.m. – 1.30 p.m.
  • An absence letter, addressed to the form tutor and signed by the parent, should be sent with your child when they return giving the reason for absence
  • Unexplained or unauthorised absences are regarded as truancy
  • Medical and other appointments in school time should be avoided if at all possible.  If a child has to leave school during the day they MUST sign out and sign back in again on their return. Students require a signed letter from parents confirming the appointment
  • Requests for absence for family holidays will only be authorised in exceptional circumstances and should be made in writing to the Headteacher giving full reasons why the holiday cannot be taken during school holidays.  Students with poor attendance will not normally be given permission to be absent for holidays or any other reason

If students are sent to school and feel unwell during the school day, every effort will be made to ensure they remain in school.  In the unlikely event that they have to be sent home unwell, a parent/carer or someone authorised by the parent/carer may collect the child as long as permission is granted and Kinver High School and Sixth Form staff (Head of House, Senior Leadership, Inclusion Staff and the administration team) are aware of it.

It is school policy that no child should be asked by a parent or carer to make their own way home.

Attendance Policy